Contracts archiving
Here are the benefits for clients in marketing such services:
Time-saving and efficiency:
This service helps avoid lengthy document searches, as everything is centralized and organized. Contracts are easily accessible, optimizing the management and classification of information.
Deadline management and alerts:
Automatic alerts are set up to remind clients of important contract deadlines (renewals, terminations, payments). This helps meet critical deadlines without the risk of oversight, thus minimizing penalties or contract errors.
Stress reduction:
By automating contract management and ensuring constant supervision of deadlines, this system relieves users of the stress related to manual contract management. They can focus on other tasks with confidence that all contract-related aspects are handled.
Risk prevention in case of natural disasters:
In the event of unforeseen incidents (fires, floods, earthquakes), the digital versions of contracts are preserved, ensuring the security and integrity of sensitive information.
Accessibility and inclusion:
The system can send customized notifications, including to those who are illiterate or unfamiliar with the law, so they are informed and can make decisions with full awareness.
Legal compliance:
This system ensures that contracts comply with current legislation, helping to minimize legal risks by following regulatory requirements.
Data security:
Sensitive data and contracts are protected from unauthorized access, reducing the risk of confidential information leaks.
Traceability and transparency:
Every modification or access to a contract is recorded, ensuring complete traceability and transparency of actions.
Secure contract archiving:
All contracts are stored on the blockchain, offering ultra-secure storage with undeniable proof of both the sending and content of documents. A copy of the documents is also emailed to the business partner, ensuring transparency and traceability of exchanges.
Legal proof and reliability:
The stored documents can serve as legal evidence in case of disputes. The blockchain guarantees absolute data integrity, eliminating any possibility of alteration or forgery of archived contracts.
Flexible document access:
Clients can access their contracts anytime, from their smartphone or computer, no matter where they are. This is especially useful when traveling, on vacation, or in unforeseen situations like natural disasters, where quick access to documents can be crucial.
Varied formats and multi-channel access:
Documents can be retrieved in different formats (PDF, Word, etc.) and through multiple channels (SMS, WhatsApp, email), making the service highly flexible and tailored to the client’s needs.
Customizable alert system:
Clients benefit from an alert system that reminds them of important contract deadlines (12 days, 28 days, 6 months, etc.). Additionally, they can customize these alerts according to their preferences, enabling efficient management of their contractual obligations.
Simplified contract management:
This service allows clients to centralize, archive, and manage all their contracts in one place, simplifying document tracking, managing key dates, and saving valuable time by reducing administrative tasks.
Accessibility under all circumstances:
Whether during travel or unexpected events, clients can always access their archived documents and reproduce them easily, ensuring uninterrupted continuity of operations.
Efficient organization and alerts:
The system avoids lengthy document searches by organizing and classifying contracts, sending alerts for deadlines, and even catering to users with literacy challenges or those unfamiliar with the law. This feature is especially valuable in emergencies, such as natural disasters.
This service provides a comprehensive solution for contract archiving and management, offering high security, quick accessibility, and practical tools for clients. It simplifies the monitoring of contractual obligations, enhances contract management, reduces risks, and provides peace of mind by automating the supervision of all contractual commitments.